If you are one of the many organizations using a print management solution such as uniFLOW or PaperCut, you may consider taking advantage of the integrated scanning options.
These scan control applications can help many companies, offering easier task management as well as improved security and cost savings.
According to Channelnomics, companies typically underestimate printing costs by 30% to 40%. In this article, we’ll highlight how integrated scanning applications can help control printing costs and other ways they could be an asset to your organization.
What is Integrated Scanning?
Integrated scanning is a scan control application embedded on multifunction print devices to provide a secure and simple one-touch experience. It lets the user easily control, track, and report on all other scan actions on their devices.
Most likely, you are already able to scan onto your printer. However, if you aren't able to scan or set up scanning for a given device, you might need to have an IT tech handle it.
Picture them standing in front of the copier, or taking over your computer using the RUI (remote user interface) to configure it, effectively halting your workflow. Doing this one-by-one to an entire fleet of devices can also become time-consuming for IT staff.
By leveraging integrated scanning within the application that already controls the printing, you would have the power to push scan workflows to multiple devices all at once.
This could very well eliminate a big scanning-induced headache.
What are the Types of Scan Actions?
Scan to Email:
Send scanned documents to users' email addresses. This allows you to send scanned documents to someone in any location.
Scan to Folder:
Send scanned documents to either the user’s department or personal network folder in a document management system.
Scan to Cloud Storage:
In addition to your standard scan to folder/email workflows you typically see, you can now scan to the following popular cloud storage providers as well:
- Google Drive
- Box
- Dropbox
- Dropbox Business
- Evernote
- OneDrive for Business
- OneDrive
- pCloud
- SharePoint Online
Applications like Papercut scan to Onedrive and offer other integrations to simplify scanning. If you are using other solutions such as Prolaw or iManage, some document management systems offer advanced customizations capable of integration with these tools.
Integrated document scanning solutions also allow you to import or export cost center data to make it easy to bill, copy, print, or scan back to your clients. Using this feature, you can send scanned documents to a location in the cloud storage provider of your choice.
This one-click storage solution includes authentication management for most cloud storage providers. Furthermore, it includes automatic backup and access to scans from anywhere.
Why Invest in Integrated Scanning
By investing in integrated scanning technology along with quality high resolution scanners, you can optimize your print environment. Some benefits include:
Cost savings - There's no need to print physical files with integrated scanning. Save costs on paper waste that comes with printing out physical documents.
Increased Security - Use password protection and multi-factor user authentication to keep all your digital files safe from being accessed, breached, or stolen.
Improved Workflows - Quickly share, update, and find any files that you want, from anywhere.
Integrated Scanning With High-Speed Network Document Scanners
Print management solutions such as uniFLOW and Papercut work the best with high-speed document scanners and printers. These devices allow applications to process scan jobs and digitize documents with excellent scanned image quality.
If you're in the market for a high-speed scanner for document digitization or you're just looking to explore scanner manufacturers, click the button below to speak to a print expert about your business printing needs.
