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What is the Cost of a Video Conferencing System?

Video Conferencing

Interested in learning more about video conferencing systems and how much they cost? Well, you're in the right place. But unfortunately, the cost of video conferencing systems isn't as straight forward as you might hope. For that reason, we will help break down some factors that determine how much your video conferencing solution will cost. 

 

Usherwood Office Technology is a certified partner of video conferencing systems. We have a team of experts specialized in video conferencing that educate, deliver, implement, and support all aspects of the solution. 

 

We have spoken with our experts to help you figure out what can be expected regarding the cost of your video conferencing system. This article will touch on the average price of systems and what factors can cause your system to become more or less expensive.

 

Let's dive in! 

 

What are video conference systems? 

Video conferencing is quickly becoming one of the most popular ways to hold meetings with remote coworkers or external personnel. The reason for this is because face-to-face contact is possible when hosting remote calls now, and the equipment is also more advanced and easier to utilize than ever before. 

 

Video conference systems can include an array of different devices. A typical video conferencing system requires a display, an all-in-one camera, speaker, & microphone device, and a conferencing platform such as Microsoft Teams teams or Zoom. Regarding the cost of a video conference system, prices of equipment, configuration, and installation can range from $3,500 to $40,000. 

 

So, why such an extensive range in price? Well, the cost of your video conferencing system depends on many factors, such as the size of the room you use, the equipment you use, the size of displays, licensing, etc. 

 

What is the Cost of Video Conference Systems?

When it comes to pricing, it can change on many factors. Typically, the cost of video conferencing systems is broken down by the size of the space you would like to implement the system in. These can be referred to as huddle space, small to medium space, or a large space. 

 

 

Huddle Space:

The average price of a huddle room can range from $3500-$10,000

Typically includes:

  • Seating for 2 to 4 people (in the physical room)
  • Single display (based on the size of the room)
  • All-in-one camera, speaker, and microphone device
  • Touch controller used to join and control meeting
  • Room scheduling touch screen (if wanted outside of the conference space)
  • Conferencing platforms 

 

Small to Medium Space:

A small to medium space typically ranges from about $6,000-$15,000

Typically includes: 

  • Seating for 5-12 people (in the physical room)
  • One to two displays (based on the size of the room)
  • Displays vary based on the size of the room and wow factor (in some instances, there may be a display wall (which may affect price) 
  • Compute to connect peripherals
  • All-in-one camera, speaker, and microphone device (is possible depending on room and needs)
  • High-resolution camera
  • Dedicated speakers
  • Dedicated microphone array
  • Touch controller used to join and control meeting
  • Room scheduling touch screen (if wanted outside of the conference space)
  • Conferencing platforms (like Teams Zoom etc.)

 

Large Space:

A larger space can typically range from $18,000-$40,000

Typically includes:

  • Seating for 12 or more people (in the physical room)
  • Two or more displays (based on the size of the room)
  • Displays vary based on the size of the room and wow factor (in some instances, there may be a display wall (which may affect the price)
  • A compute to connect peripherals
  • High-resolution camera
  • Dedicated speakers
  • Dedicated microphone array
  • The audio controller may be required based on the number of speakers, mics, room size, and sound quality required
  • Touch controller used to join and control meeting
  • Room scheduling touch screen (if wanted outside of the conference space)
  • Conferencing platforms (like Teams Zoom etc.)
  • Digital Whiteboard

 

Ready to discover your video conference solution? 

Many factors go into determining the price of your video conference system. For that reason, it can be helpful to meet with an expert to discuss your options. When you implement a video conference system, you will likely want to partner with a managed service provider that will provide ongoing maintenance (upgrades, patches to assure that the solution operates, comply with security standards, etc.)

 

They can also assist with training users in the solution to make it an easy transition. If you are interested in learning more about video conference systems, click here. You can discuss any questions or concerns and determine what solution is the best fit for your environment.