If you are one of the many organizations using a print management solution such as uniFLOW or PaperCut, you may consider taking advantage of the integrated scanning options. These scan control applications can help many companies, offering easier task management as well as improved security and cost savings.
According to Channelnomics, companies typically underestimate printing costs by 30% to 40%. In this article, we’ll highlight what integrated scanning applications do and why they could be an asset to your organization.
What is Integrated Scanning?
Integrated scanning is a scan control application embedded on multifunction print devices to provide a secure and simple, one touch experience. It lets the user easily control, track, and report on all other scan actions on your devices.
Most likely, you are already able to scan onto your printer, but if not or unable to set up for that device, an IT tech might have to stand in front of the copier, or at the very least log in to the RUI (remote user interface) of that specific device and configure the scanning for you. When doing this with a fleet of devices, it can become very time consuming for that IT person. By leveraging integrated scanning within the application that already controls the printing, you now have the power to push scan workflows to multiple devices all at once and add some cool functionality.
What are the Types of Scan Actions?
Scan to Email:
Send scanned documents to users' email accounts. This allows you to send scanned documents to someone in any location.
Scan to Folder:
Send scanned documents to either the user’s department or personal network folder in a document management system.
Scan to Cloud Storage:
In addition to your standard scan to folder/email workflows you typically see, you can now scan to the following popular cloud storage providers as well:
- Google Drive
- Box
- Dropbox
- Dropbox Business
- Evernote
- OneDrive for Business
- OneDrive
- pCloud
- SharePoint Online
If you are using other solutions to manage clients' documents such as Prolaw or iManage, some document management systems offer some advanced scanning customizations capable of integrating with these systems to scan into, and to also import/export cost center data to make it easy to bill, copy, print, or scan back to the client.
This feature allows the user to send scanned documents to a location in the cloud storage provider of choice. It is a one-click storage solution that includes authentication management for most cloud storage providers. Furthermore, it includes automatic backup and access to scans from anywhere.
Why Invest in Integrated Scanning?
Cost savings - There's no need to print physical files with integrated scanning. Save costs on paper waste that comes with printing out physical documents.
Increase Security - Use password protection and multi-factor user authentication to keep all your digital files safe from being accessed, breached, or stolen.
Improve Workflows - Quickly share, update, and find any files that you want, from anywhere.
Make the Move
Usherwood has delivered print management solutions such as uniFLOW and Papercut for fifteen years. We believe having integrated scanning applications is now essential for almost every business.
So go ahead, contact an IT personnel and give integrated scanning a go. Contact us today to help create a perfect solution for your business needs.
